Executive Assistant

AutoBidMaster is seeking to hire an Executive Assistant to provide administrative support to the office of the CEO. The qualified candidate is expected to do well in a team environment while providing total support to the Executive in all aspects of their roles.

Requirements

• Manage the CEO’s calendar, prioritize meetings, and coordinate competing demands.
• Schedule and facilitate video conferences and virtual meetings.
• Plan and coordinate company events and team-building activities.
• Arrange travel itineraries including flights, hotels, car rentals, visas, and airport pickups.
• Manage documentation and information archiving (ex. Teams, SharePoint, etc.)
• Office maintenance, order supplies and provide support to visitors and visiting executives.
• Liaise with property tenants and manage related landlord/tenant activities.
• Provide project support to the CEO, including feedback collection and report preparation.
• Develop spreadsheets, reports, and visual data presentations.
• Serve as the gatekeeper for the CEO—field calls, coordinate meeting requests, and attend meetings when needed.
• Provide executive support to other executives, as directed by the CEO.
• Receive and manage incoming communication or memos, including mail, on behalf of CEO and his entities.
• Maintain filing systems for personnel and professional matters, update registrations, licenses, and other matters as needed.
• Handle projects and assignments as the business dictates.
• Provide status on all projects and assist with the day-to-day operations.

Benefits

• Group Health plans
• Paid holidays
• Paid time off
• Bonus program
• 401k