Operations Project Assistant

Role Overview

The Operations Project Assistant supports the day-to-day execution of operational activities by ensuring tasks, communications, and priorities are effectively managed and completed. This role works closely with senior leadership to maintain visibility across multiple initiatives, coordinate actions, and ensure nothing falls through the cracks in a fast-paced, high-demand environment.

What You Will Do

Manage and coordinate daily operational activities and priorities, organize and maintain calendar, meetings, and follow-ups, track and ensure completion of tasks, deadlines, and deliverables, monitor and flag gaps, delays, or missing information, support cross-functional coordination with internal teams and external vendors, assist with financial tracking (invoices, expenses, documentation), prepare and manage reports, communications, and documentation, act as a central point to ensure alignment and execution across stakeholders, provide administrative and logistical support to leadership, proactively act when needed to keep operations moving forward.

Why It Might Be a Fit

We are looking for a proactive and self-driven individual with strong organizational and multitasking skills, excellent written and verbal communication, high level of attention to detail, ability to prioritize under pressure, strong follow-up and execution mindset, comfortable working under pressure and ambiguity, strong sense of ownership, positive, solution-oriented mindset, ability to adapt quickly to changing priorities.

Requirements

• 1 – 2 years in: Administrative support, project coordination, or operations support roles
• Experience in fast-paced environments (call center preferred) is a plus
• Experience working in Logistics, Hospitality, Healthcare Administration (Preferred)
• Proficiency in: Microsoft Office (especially Outlook & Excel)
• Familiarity with tools such as: Monday.com, Salesforce (preferred)
• Strong ability to learn new systems quickly
• Strong organizational and multitasking skills
• Excellent written and verbal communication (English required)
• High level of attention to detail
• Ability to prioritize under pressure
• Strong follow-up and execution mindset

Benefits

• Law Benefits
• Private insurance
• Meal Subsidy
• Referral Program
• Transportation (Starting at 4:00 PM)
• Massive Growth Opportunities
• Continuous development
• Privileged location (City Center)
• Great Work Environment