We’re currently recruiting for an Executive Assistant to the City Manager and Administrative Supervisor. The primary responsibilities for the job are to supervise, coordinate, and perform a wide variety of responsible and complex administrative support duties for the City Manager, Mayor and City Council.
Requirements
- Ability to provide a high level of customer service at all times; project and maintain a positive image on behalf of the City of Vancouver.
- Manage office support functions; plan, prioritize, assign, supervise and review the work of assigned personnel.
- Select, train, motivate and evaluate assigned staff; provide or coordinate staff training, work with employees to correct deficiencies; implement discipline procedures.
- Participate as a member of the Citywide Leadership Team.
- Recommend improvements in workflow, procedures and use of equipment and forms.
- Screen office and telephone callers; respond to complaints and requests for information on regulations, procedures, systems and precedents relating to assigned responsibilities
- Participate in the duties relating to administration of a department; assist in preparing comprehensive reports, preparing minutes of meetings, compiling annual budget requests, recommending expenditure requests for designated accounts, and monitoring approved budget accounts.
- Collect, compile, and analyze information from various sources on a variety of specialized topics related to programs administered by the position or by the manager; write reports which present and interpret data, identify alternatives and make and justify recommendations.
- Maintain personnel and payroll records; process paperwork for personnel actions including new hires, terminations and promotions; coordinate recruitment process with Human Resources; monitor performance evaluation dates and provide appropriate forms to staff.
- Assist in a variety of department operations; perform special projects and assignments as requested.
- Maintain calendars of department activities, meetings and various events, coordinate activities with other City departments, the public and outside agencies.
- Organize and oversee complex technical filing systems.
- Independently compose correspondence related to assigned responsibilities.
- Serve as secretary to various committees and commissions; may take and transcribe meeting minutes.
- Operate a variety of office equipment including a computer.
- Assist in the drafting and implementation of department policies and procedures.
- Coordinate travel arrangements for department staff as needed
- Perform other duties and responsibilities as assigned.
Benefits
- Retirement Plan
- Generous Paid Time Off
- 401k Matching
