Administrative Assistant for Student Life

The Administrative Assistant for Student Life provides comprehensive administrative and clerical support to the Student Life team within the Dean of Students Office (DOS), with primary support for Student Engagement.

Requirements

• Provide budget support, including processing invoices, ad hoc forms, journal entries, reimbursements, deposits, credit card reconciliations, petty cash, and program/applications fees.
• Serve as a first point of contact for students and visitors, greet guests, answer the main DOS phone line, respond to general inquiries, and refer questions to appropriate staff.
• Support student organization operations, including purchases, budget tracking, and equipment checkout.
• Regularly assist students with questions about event planning and student activities.
• Prepare annual reports for Shure and Crown Fund usage.
• Track donor gift usage for student groups and Student Engagement programs and maintain the division-wide gift database.
• Assist with student employee processes (ASCMC positions and Student Engagement student staff), including HR paperwork and stipend payments.
• Oversee the DOS motor pool (three minivans), including approving requests, check-in/check-out, maintenance tracking, insurance and registration, driver authorization requests, gas reconciliation, and GPS tracker maintenance.
• Review event registrations and manage reservations for student spaces and Heggblade meeting rooms.
• Provide logistical support for Student Engagement events.
• Monitor and respond to emails in the Student Engagement general inbox.
• Maintain accurate student travel information for Clery Act reporting.
• Manage digital signage in Collins Dining Hall, The Hub, and Heggblade.
• Oversee ticket sales for local entertainment and office-sponsored events.
• Manage the board game inventory and distribution for student use.
• Manage Dean of Students Office giveaway and merchandise inventory and storage.
• Provide back-up support to other administrative staff in the Dean of Students Office.
• Ensure the Heggblade lobby, conference rooms, and kitchen are clean, stocked, and well-maintained.
• Coordinate needs with the Executive Assistant for Student Affairs and DOS administrative staff.
• Assist in supervising DOS student office assistants.

Benefits

• Health, dental, and vision plans
• Flexible spending accounts
• Health savings accounts
• Paid vacation, sick, and holiday time
• Retirement benefits
• Basic and voluntary life insurance
• Dependent tuition remission
• Ride share incentives