Assistant Property Manager

The Assistant Property Manager supports the Property Manager(s) in managing all aspects of a single property or portfolio of commercial, industrial, or retail properties, including marketing, operations, and financial activities.

Requirements

• Ensure services are provided consistent with policies, procedures, regulations, and contractual obligations and standards.
• Review and recommend approvals for accurate payment of vendor invoices.
• Assist Property Manager(s) in preparing and delivering timely, accurate, and complete monthly reports and budget packages.
• Assist in collecting data and/or drafting tenant rent and Common Area Maintenance (CAM) reconciliations or Escalation (OpX) recovery charges.
• Assist, and coordinate with, lease administration and accounting on all lease administration activities including lease set up, lease changes, reporting, etc.
• Respond to tenant needs, ensuring that administrative and building technical staff resolve problems promptly.
• Coordinate contract documents, purchase orders, and other documents related to procuring goods and services at the property.
• Assist with bidding activities.
• Review tenant billings for accuracy and approval; review aging reports and collections efforts.
• Assist in performing regular property inspections; recommend alterations, maintenance, and reconditioning;
• Contribute through thoughtful and proactive execution of clearly defined duties, methods, and tasks;
• Assist with client communications; prepare and deliver timely, accurate, and complete reports.
• Perform other duties as assigned.