Executive Assistant to Superintendent of Catholic Schools

To support the Diocese of Phoenix in its mission to Encounter the Living Christ, this position provides executive-level administrative and operational support for Education and Evangelization, including the Catholic Schools Office.

Requirements

• Demonstrated expertise in executive-level administrative support, office management, and organizational coordination.
• Working knowledge of diocesan structures, Catholic education systems, and the mission of Catholic education and evangelization.
• Exceptional organizational, prioritization, and time-management skills with the ability to manage multiple priorities accurately and efficiently.
• Strong written and verbal communication skills, including the ability to prepare professional correspondence, reports, and presentations.
• High degree of discretion, confidentiality, and professional judgment when handling sensitive information.
• Ability to balance executive-level support with shared departmental responsibilities while maintaining appropriate prioritization.
• Ability to organize, track, and coordinate budgetary and financial information with accuracy and attention to detail.
• Ability to accurately handle, record, and track funds in compliance with diocesan policies and procedures.
• Proficiency in Microsoft 365 applications including Outlook, Word, Excel, PowerPoint, Teams, and SharePoint.
• Ability to utilize additional digital tools such as Canva, Adobe Acrobat Professional, and specialty platforms including applicant-tracking systems.
• Familiarity with social media platforms sufficient to assist with content preparation or coordination as requested.
• Ability to learn and adapt to new technologies and platforms as departmental and diocesan needs evolve.
• Ability to communicate effectively in English; bilingual English/Spanish skills preferred and beneficial in a shared departmental support environment.
• Strong interpersonal skills and the ability to work effectively with clergy, religious, educators, administrators, parents, and diverse constituencies.
• Clear commitment to and support of the teachings, mission, and values of the Roman Catholic Church.

Benefits

• 403(b) or 457(b) Retirement Plan
• Paid Time Off
• Health Insurance
• Life Insurance