The Talent Acquisition and Benefits Specialist is responsible for managing the full-cycle recruitment and onboarding process, while also supporting the administration of employee benefits and retirement programs.
Requirements
- Process new hire request forms and create job postings in a timely manner.
- Collaborate with hiring managers to review applicants and identify qualified candidates.
- Manage the full interview process, including scheduling, preparing interview packets, and maintaining interview documentation.
- Extend conditional job offers, coordinate start dates, and initiate pre-employment requirements (e.g., background checks).
- Coordinate with the Wellness Coordinator to initiate Physical Capacity Profile (PCP) setups for new hires.
- Oversee the onboarding process, including processing new hires in Paylocity, coordinating with internal departments, and setting up personnel files.
- Lead new hire orientation, including preparing materials, presenting information, processing I-9 documentation, and managing logistics (scheduling, room reservations).
- Serve as the point of contact for temporary staffing needs, coordinating placements with external agencies.
- Attend and participate in college job fairs and recruitment events to promote the organization and build talent pipelines.
- Partner with departmental managers to identify skill requirements and ensure alignment with hiring needs.
- Ensure accurate enrollment of employees in benefits and retirement programs through the HRIS (Paylocity), providing vendors with up-to-date eligibility data.
- Perform regular quality checks on benefits-related data to ensure accuracy and compliance.
- Assist employees with benefits-related inquiries, including claims, plan changes, and general information.
- Distribute benefits enrollment materials and determine eligibility for various plans.
- Enroll employees with benefit carriers and process life status changes (e.g., marriage, birth, divorce).
- Manage and respond to 401(k) plan inquiries, including enrollments, changes, and contribution adjustments; oversee catch-up contribution enrollment annually.
- Coordinate and manage the annual open enrollment process.
- Ensure timely and accurate processing of benefits claims, changes, and vendor invoices.
- Enter and track tuition reimbursement submissions through Paylocity.
- Provide benefits-related reports for departmental billing and allocations.
- Administer and process leave of absence paperwork for FMLA, medical, personal, short-term disability, long-term disability, and workers' compensation cases.
- Manage workers' compensation claims by liaising with employees, insurance providers, and internal HR teams to ensure proper handling and follow-up.
- Ensure compliance with federal, state, and local employment laws, as well as internal policies and procedures.
- Coordinate the Internship Program, including schedule management with department heads and acting as the main contact for student interns and educational institutions.
- Support accounts payable processing and other finance-related administrative tasks as needed.
Benefits
- vacation and sick leave
- extended illness
- health insurance
- paid life insurance
- paid long term disability
- defined contribution retirement plan with an employer match
