Administrative Assistant and Brokerage Support

NAI Burns Scalo is seeking an Administrative and Brokerage Support Coordinator to provide essential support to the brokerage team. This role involves overseeing data entry, reporting, transaction support, and internal coordination to ensure timely execution of administrative tasks related to leasing, reporting, and performance. The ideal candidate is highly organized, detail-oriented, and capable of managing a broad range of responsibilities in a fast-paced commercial real estate environment.

Requirements

• Manage the commission payout process within our commission tracking software.
• Compile and analyze monthly broker performance reports.
• Assist brokers with document templates and facilitate brokerage agreement execution.
• Maintain status tracking for in-progress transactions and special assignments.
• Enter executed lease data into Yardi and ensure ongoing accuracy.
• Prepare lease abstracts and critical date summaries for each new lease.
• Maintain compliance with lease processing checklists.
• Manage task lists, deadlines, and team updates for key real estate or leasing projects.
• Coordinate receipt of security deposits and initial rent payments.