PotomacWave is looking for an Executive Assistant to join our team supporting a Federal client in Washington, DC. This position will serve as a secretary and personal/confidential assistant to Executive leadership and assist with office management by performing secretarial and administrative duties.
Requirements
- Serve as office manager for the Executive and ensures consistent practices and procedures amongst other secretarial or administrative support staffs in subordinate organizations.
- Recommend changes in administrative policies.
- Respond to inquiries and administrative problems brought to the Executive and Senior Staff by members of the staff.
- Perform research and technical assessments of managerial and organizational problems and offers resolutions for such problems.
- Maintain calendars for the Executive and Senior Staff, schedules appointments and conferences without prior approval, and sees that the Executive is fully briefed on the matters to be considered before the scheduled meeting.
- Receive all correspondence for the Executive; replies to mail not requiring the Executive’s attention and forwards other items to staff as appropriate.
- Screen all correspondence prepared for the Executive’s signature for clarity, completeness of reply, and grammatical and procedural correctness.
- Arrange conferences and all-hands meetings for the Executive.
- Respond to the requests of tier-one level offices.
- Produce from rough draft, notes, or oral instructions a variety of written documents (e.g., correspondence, program plans and reports, etc.).
- Make necessary travel arrangements for the Executive and staff.
- Provide guidance to subordinates; and advise on general office practices and problem solving.
- Knowledge in the basic foundation of administrative concepts and practices sufficient to enable the incumbent to foresee administrative problems and requirements needed for internal procedures, administrative controls, and reporting systems;
- Knowledge in secretarial practices and correspondence procedures necessary for applying spelling, punctuation, capitalization, grammar, required formats and style requirements to correct errors in prepared materials.
- Knowledge in record keeping systems to provide full clerical support.
- Experience using standard office product software (i.e., Access, Outlook, Word, Excel, PowerPoint).
- Experience developing and typing standard correspondence and performing document editing.
- The ability to develop material for use in public speaking engagements and to schedule commitments and prepare materials for conferences and Congressional testimony.
- Experience answering phone calls and referring phone calls to the appropriate contractor(s).
- Experience working in a secure, government environment.
- Ability to communicate effectively both orally and in writing with management and staff at the highest levels of the Department, external government officials, and private industry.
- Ability to perform multiple tasks simultaneously.
- Ability to produce a wide range of reports, graphs, charts, and documents.
- Ability to use software functions to enhance office productivity.
- Ability to make travel arrangements for Senior Executives.
Benefits
- Paid Time Off
- 401k Matching
- Health Insurance
- Dental Insurance
- Vision Insurance
- Life Insurance
- Disability Insurance
- Retirement Plan
- Equal Opportunity Employer/Race/Sex/Religion/Disability/Veteran Status/Sexual Orientation/Gender Identity/National Origin/Age
