The Senior Document Controller oversees and manages the organization, distribution, and tracking of documents within a project or organization, ensuring accurate recording, storage, and accessibility, and supervises a team of document control staff.
Requirements
- Supervise document control activities and ensuring compliance with document management procedures and standards.
- Oversee the organization, categorization, and filing of documents to ensure easy retrieval and accessibility.
- Manage document distribution processes, including receiving, reviewing, and disseminating incoming and outgoing documents to appropriate recipients.
- Track document revisions, updates, and approvals, and maintaining accurate records of document history and status.
- Develop and implement document control procedures, workflows, and best practices to optimize efficiency and accuracy.
- Train and mentor document control staff on document management processes, software systems, and compliance requirements.
- Liaise with project managers, engineers, contractors, and other stakeholders to coordinate document-related activities and address any issues or concerns.
- Conduct regular audits and quality checks of document management systems to ensure data integrity, compliance with regulatory requirements, and adherence to organizational standards.
- Provide technical support and troubleshooting assistance to users of document management software systems.
- Contribute to continuous improvement initiatives aimed at enhancing document control processes, systems, and tools to meet evolving project or organizational needs.
- Support the implementation of HSE initiatives, participate in safety awareness activities, and contribute to incident reporting and resolution in alignment with company and IMS policies
