Administrative Assistant

The Administrative Assistant will provide essential support to ensure the smooth functioning of the office. This role involves a wide range of administrative tasks and requires excellent organizational skills, attention to detail, and the ability to manage multiple responsibilities simultaneously.

Requirements

• Manage and coordinate schedules and appointments
• Handle incoming and outgoing correspondence
• Prepare and compile reports and presentations
• Coordinate office activities and events
• Maintain filing systems and records
• Assist in the preparation of meetings and conferences
• Manage office supplies and equipment inventory
• Provide general administrative support to staff and management
• Ensure confidentiality and security of sensitive information
• Support compilation and submission of project proposals
• Extract and organize information in CRM
• Ability to multitask and prioritize tasks effectively
• Attention to detail and problem-solving skills
• Discretion and trustworthiness in handling confidential information
• Ability to work independently with minimal supervision
• Familiarity with booking travel arrangements and scheduling meetings
• Ability to sit, stand, and walk for long periods of time
• Visual acuity for detailed work and computer use
• Ability to lift, carry, and move up to 25 pounds of files, documents, and materials

Benefits

• Competitive pay based on experience
• Paid Time Off – accrue 15 days (120 hours) within first year of service
• Paid holidays
• Medical, dental, and vision insurance options
• Tax-advantaged accounts (HSA, FSA, Dependent Care FSA)
• Company-paid life and disability insurance
• 401(k) – company match with immediate vesting