Executive Support Specialist

The Executive Support Specialist (ESS) plays a vital role in providing operational & administrative support to the C-Suite, primarily for the offices of the Chief Financial Officer (CFO) and the Chief Operating Officer (COO), ensuring smooth operations by managing various administrative support functions.

Requirements

• Administrative Support: Provide comprehensive direct administrative support to the Chiefs by maintaining, monitoring, and synchronizing their calendars, preparing documentation and briefings, and coordinating office activities.
• Receptionist Support: Answer phones and route calls to the appropriate staff. Provide guidance and support to customers, visitors, and business partners who contact, visit, or do business with the Chiefs’ offices to ensure successful operations and collaborations with external partners.
• Travel Support: Manage the Chiefs’ travel plans by making all travel arrangements well in advance and monitoring closely for any changes that may be needed.
• Scheduling & Meeting Support: Plan, coordinate, and ensure the Chiefs’ schedules are followed and respected.
• Correspondence Management & Development: Compose quality and accurate written correspondence, including reports, letters, notices, instructions, emails, and documents for signature, securing pertinent information and approvals as appropriate.
• Confidentiality: Protect the confidential information disclosed during employment, holding information in strict confidence and exercising a reasonable degree of care to prevent disclosure to others.
• Special Projects: Manage and provide oversight for low-level agency specific projects.
• Organizational Collaboration Support: Collaborate with other departments across the organization acting as a liaison to adequately support the Chiefs’ roles.
• Other Duties: In the absence of the Executive Management Officer, provide support and assistance to the President’s suite.

Benefits

• Salary Range: $53,000-$58,000