Administrative Assistant - Remote

The Administrative Assistant works closely with the Music Marketing team, providing administrative assistance and representing the DSD Division with the highest level of professionalism.

Requirements

• Heavy travel scheduling for Music team and artists
• Read contracts to ensure the invoice abides by the contract of Music Marketing sponsorship
• Communicate and help with expense reports with submission to AP and processing
• Scanning and preparing of AP submission forms
• Create check request for each payment, get it approved of vendor invoices
• Check payment status in SAP for Vendors, Athletes, Agents and Category Managers
• Maintain a spreadsheet of contracted vendors spending to ensure they do not exceed contracted travel allowance cap
• Assist with budget spreadsheets/internal order numbers for the department
• Maintain spreadsheet with contracted artists and event partners to monitor payments
• Assist with PowerPoint presentations
• Develops and executes complex marketing and ad hoc reports as requested to support various business projects
• Oversees the planning and execution of logistics for National Meetings, Marketing offsites and other designated meetings and special events
• Manages facility selection, contract negotiations, food and beverage selections, and arrangements for audio/visual service, transportation, etc
• Other administrative duties as assigned