Executive Assistant

We are looking for our first Executive Assistant, a highly organized, proactive, and fast-moving professional to support our Chief Executive Officer (CEO) and ensure operational excellence across time zones.

Requirements

• Manage complex calendars across multiple time zones, including meetings, travel logistics, and coordination with internal and external stakeholders;
• Prepare briefing materials, presentations, agendas, and follow-up notes for leadership meetings;
• Serve as the primary point of contact for CEO communications that require prioritization and clear response workflows;
• Own payroll execution and coordination with external providers, ensuring accuracy, timeliness, and clean records;
• Liaise with accountants, payroll services, and operational tools to sustain financial and administrative discipline;
• Support operations to maintain employee records, benefits coordination, and documentation workflows;
• Manage onboarding and offboarding processes end-to-end, including contracts and employee documentation;
• Organize office logistics, events, and offsite planning;
• Track recurring operational tasks and deadlines across finance, HR, and administrative domains.

Benefits

• Comprehensive medical (health, dental, and vision) insurance
• 401(k) plan with 4% matching (or equivalent)
• Unlimited PTO — we strongly encourage at least 5 weeks each year
• Mental health, wellness, and personal development stipend