We are currently recruiting an Administrative Support Specialist for the Office of Grants Management with Montgomery County, MD. This full-time position pays $21.00 an hour and is located in Rockville, MD. This position is eligible for hybrid work, pending strong performance.
Requirements
- Check internal stakeholder availability using MS Outlook and schedule virtual or in-person meetings, including booking rooms.
- Coordinate with external stakeholders through Outlook to schedule meetings.
- Check, tag, file, and respond to emails in multiple shared inboxes.
- Set up, schedule, and participate in MS Teams calls and MS Teams Live Events.
- Manage and update spreadsheets in MS Excel, including sorting, filtering, and basic data analysis.
- Edit formatting of cells and convert Excel tables into properly formatted PDF documents.
- Use MS Excel to MS Word mail merge to generate letters, grant agreements, and payment requests from templates.
- Draft, edit, and format documents and memorandums in MS Word following standardized templates and style guidelines.
- Convert Word documents into PDF documents with proper formatting.
- Integrate content into MS PowerPoint presentation templates.
- Access and submit tasks within SharePoint workflows, and check workflow status.
- Use Adobe Acrobat Pro to merge, split, rearrange, and edit PDF files; create fillable forms and add digital signatures.
- Conduct online research via browsers and official state/federal databases (e.g., IRS, Maryland State).
- Navigate internal intranet systems to find online forms and resources.
- Provide excellent customer service by engaging professionally with internal and external stakeholders through email, phone, and in person.
- Track work items through multiple departments to ensure timely and accurate completion; follow up when needed.
- Take clear and thorough notes during meetings.
Benefits
- Support from a team of professionals committed to making your life better.
- Medical, dental and vision insurance.
- Health Savings Account.
- Pet insurance.
- 401(k) with a generous employer match.
- ATHENA-paid Life and Accidental Death & Dismemberment Insurance for employees.
- Additional Voluntary Life and Accidental Death & Dismemberment Insurance for employees, spouses, and children.
- Short- and Long-Term Disability.
- Employee Assistance Program (EAP).
- Easy-to-use employee self-serve HR portal.
- Sick leave varies – be sure to inquire with your Recruiter.
