Global AV Group is seeking an organized and detail-oriented Office Coordinator to join their team. The Office Coordinator will provide essential administrative and operational support to ensure the smooth and efficient functioning of Global AV Group’s daily business activities.
Requirements
- Serving as the primary point of contact for office operations, vendor coordination, and internal communication
- Maintaining organized digital and physical filing systems for company documents, contracts, and correspondence
- Managing office supplies, inventory, and equipment; placing replenishment orders as needed
- Preparing correspondence, reports, and other documents as requested by management
- Supporting HR and Accounting with onboarding paperwork, timesheets, and expense tracking
- Assisting with scheduling meetings, company events, and travel arrangements for management or field staff
- Maintaining and distributing team calendars and meeting invites
- Helping coordinate logistics for field projects, deliveries, and materials pickups
- Processing and logging purchase orders, invoices, and receipts accurately and promptly
- Coordinating with vendors and suppliers for quotes, order confirmations, and delivery tracking
- Ensuring all expenses are recorded and submitted within 24 hours of purchase in accordance with company policy
- Maintaining a tracking sheet or digital log for business expenses and purchase authorizations
- Answering phones, directing calls, and responding to general email inquiries professionally
- Greeting visitors and ensuring a welcoming environment that reflects company standards
- Serving as the main liaison for the service department, coordinating service calls, technician schedules, and client updates
- Tracking service requests, following up on open tickets, and ensuring timely communication between clients and the technical team
- Supporting project and sales teams by relaying messages, confirming appointments, and tracking deliverables
- Maintaining records of service-related activity and ensuring proper documentation for reporting and billing
- Assisting with verifying and submitting timesheets for office and field staff
- Ensuring all time entries are accurate and submitted daily to support payroll processing
- Generating simple reports as requested by management (e.g., attendance summaries, project logs, expense reports)
- Maintaining awareness of company safety and HR policies; ensuring compliance with documentation and reporting standards
- Keeping updated OSHA certifications and compliance materials organized for the operations team
Benefits
- Life Insurance
- Bonus based on performance
- Company parties
- Dental insurance
- Health insurance
- Opportunity for advancement
- Paid time off
- Vision insurance
