Project Admin & Reporting Assistant

The Program Admin and Reporting Assistant will support AHF project teams in Herat and Kandahar, providing administrative work, coordinating with departments, and supporting reporting.

Requirements

• Assist the Project Manager in all tasks that facilitate the achievement of project deliverables.
• Prepare and track all procurement processes with any paperwork related to project administration and implementation.
• Manage the project filing system for all activities and ensure that information is organized accordingly to the reporting and auditing needs of the project.
• Provide a verbal and written translation for the project, as necessary.
• Coordinate closely with the project coordinators to ensure proper logistics, administration, and human resources of the project are conducted within MC policy and with the maximum benefit to the project.
• Initiate and track procurement processes for purchase requests, purchase orders, and payment requests for infrastructure projects, hygiene materials, and emergency WASH services, in coordination with the Procurement Department.
• Coordinating timesheets of the AHF project team every month, before getting the supervisor’s approval.
• Work with the AHF project team in other offices to manage the project filing system for all activities and ensure that information is organized according to the reporting and auditing needs of the project.
• Support the AHF team to document all the daily monitoring activities as per Mercy Corps’ requirements.