IP Billing Supervisor

Morgan Lewis seeks a IP Billing Supervisor to join our Intellectual Property Patent Support Unit (PATSU). The IP Billing Supervisor will supervise a team of IP Billing Specialists, ensuring accurate and timely preparation of client bills, and support partners with managing client inventories.

Requirements

• Performing all tasks in support of Senior Manager of Patent Support Services while managing assigned clients and collaborating with IP Patent Prosecution team and Attorneys.
• Leads the training of employees; planning, assigning, and directing work assignments; assists the senior manager in interviewing, hiring, appraising performance; addressing complaints and resolving problems.
• Updates and improves the firm’s Patent billing processes and procedures.
• Supports the Partners by managing all aspects of billing for assigned clients and matters and monitoring unbilled and accounts receivable balances.
• Reviews matter set up to ensure compliance with rate agreements and outside counsel guidelines.
• Ensures the matter set-up, prebill review, rates, billing requirements (including eBilling, as appropriate), and client-required reporting is correct.
• Facilitates set-up and provides reporting for budgets, alternate fee arrangements and accrual requests.
• Reviews time entries based on client and matter requirements (block billing, task codes, summer associate time etc.). Reviews cost entries for compliance and make Partner aware of any issues.
• Proactively contacts assigned new partners to assist with reviewing client agreements and rate set up, reviewing billing procedures and expectations, ensuring all required billing setups are in place.
• Demonstrates solid judgment and diplomacy when executing Partner requests, and when interacting with team members and senior management.
• Assumes responsibility for maintaining the highest level of confidentiality of all financial and systems-related information.
• Leads by example; establishes clear expectations; sets direction and priorities; ensures that work levels are balanced among all staff; resolves internal staff issues in a timely manner; keeps staff informed of all appropriate information; builds effective team; delegates at appropriate level.
• Facilitates the development of staff by providing opportunities and support; provides timely feedback on work product; regularly coaches, evaluates, and recognizes staff performance and accomplishments.
• Leads special projects and overflow work.
• Assists with On Accounts, credit notes and other high-level billing tasks.
• Generates and distributes demand and monthly proformas to billing attorneys
• Processes edits, transfers, and changes as directed by billing attorney.
• Produces draft bills for approval.
• Cooperatively works with billing attorneys and secretaries to prepare final bills to forward to clients.
• Researches client account activities, resolving billing inquiries, and generating reports on demand.
• Performs other duties as assigned.

Benefits

• Medical coverage, with a variety of plans
• Health care and dependent care reimbursement accounts
• Domestic partner coverage
• Parental leave
• Vacation and holiday leave
• Life and accident insurance
• Income protection, including sick leave, salary continuation, and long term disability