Document Controls Specialist

The Document Controls Specialist III is responsible for carrying out DC processes to support document control objectives in a project-centric role.

Requirements

• Excellent organizational, customer service, and time management skills
• Strong customer service skills with the ability to comply with company procedures
• Ability to work in a fast-paced environment with the ability to multi-task
• Verifies documents and deliverables conform to project contract requirements, project procedures and company policy
• Executes within the Document Management system the daily activities of respective technical areas
• Processing the latest version of a document (reviewed and/or ready for issuance) to ensure the latest approved revision of documents is available and used by project personnel
• Controls the issuance and release of documents including drawings, parts, specifications, etc. per company procedure
• Communicates with document originators and engineering personnel to resolve discrepancies and compile required changes to documents
• Maintaining close relationships with the project team members ensuring support is available
• Works together with contractors and supplier counterpart(s) to train, guide and ensure document managements objectives are met
• Carries out project close-out activities and ensures handover to business partners, ensuring the accuracy and quality of the final turnover
• Identify opportunities within document management to integrate effective workflow processes to aid the efficiency of the project team
• Audits the contractors and/or suppliers document management activities within Aconex to ensure adherence to the projects document control procedures
• Trains others, both the internal project team members and external contractors or suppliers
• Assist with other duties as assigned