Personal Assistant

Join AGL and be part of creating a cleaner energy future. As a Personal Assistant, you will provide support services to the Finance teams, facilitating effective planning, executive leadership, and management duties. This is a permanent, full-time role based in Sydney or Melbourne.

Requirements

• Manage Outlook by reviewing all items & meeting requests in a timely manner & actioning, delegating, marking for follow-up, filing or drawing attention to urgent/ business critical items.
• Deal promptly and comprehensively with all enquiries and correspondence, prioritising where necessary, referring as appropriate and personally dealing with them where this is possible.
• Draft and edit meeting requests, emails, internal team communication, presentations and letters on behalf of the General Managers.
• Manage and follow up action / to do lists of key team members.
• Prepare agendas, minutes, and actions (where appropriate), for circulation of information to participants (pre & post meetings) by agreed timeframes.
• Co-ordinate logistics of meetings and team events including Town Halls, team workshops conferences, roadshows and engagement activities (both on and off-site location) on behalf of the General Managers.
• Assist with official company and finance team events / conferences.
• Support in running meetings for the General Managers, as required.
• Provide backup support to the wider PA/EA network.
• Assist the General Managers in raising, reviewing, and approving expense claims, purchase requisitions, invoices, and other items within delegation levels.
• Review team travel requests to ensure compliance with Travel Policy.
• Maintenance of intranet contents, associated Sharepoint/Teams contents, and team distribution lists specific to the General Managers.
• Co-ordinate the compilation of Half Year and Full Year financial report presentation materials and associated packs for the Executive GM team and General Managers.
• Enabling an efficient workplace through integration with workplace and property, including assisting with setting up policies, projects allocations and facilitating smarter working.
• Ensure that all Health, Safety and Environment Systems are adhered to while meeting AGL’s policies and standards for HSE Management.
• Onboarding of contractors in the relevant systems.

Benefits

• Flexible working options
• Discounts on energy, telco and solar plans
• Participate in Energise - our reward & recognition program
• Play an active role in our diversity & inclusion initiatives
• Novated leasing
• Electric Vehicle subscriptions