Staff Accountant

Staff Accountant job description at KBW Financial, assisting with AP, AR, month end close, and other daily accounting tasks.

Requirements

• Manage and maintain accurate accounts payable records and supporting documentation.
• Process, review, and verify vendor invoices, ensuring proper coding and approval prior to payment.
• Coordinate timely payments by preparing check runs, electronic transfers, and other disbursement methods.
• Communicate regularly with suppliers, vendors, and creditors regarding payment schedules, outstanding balances, and inquiries.
• Maintain and update vendor files while ensuring compliance with internal controls and company procedures.
• Track company expenses, including purchase orders, payroll-related costs, and operating expenditures.
• Reconcile accounts payable transactions through detailed review, auditing, and verification processes.
• Assist with accounts receivable collections and support overall cash flow management.
• Compile, review, and validate union payroll submissions, preparing reports for payroll processing and verifying accuracy post-entry.
• Support tax-related activities, including preparation and payment of monthly sales and use taxes.
• Contribute to month-end close by preparing reports, reconciling accounts, and assisting with financial reviews.
• Generate financial reports and analyses to support senior management decision-making.
• Identify and escalate unusual or questionable invoice items for clarification and resolution.
• Ensure accurate data entry by uploading and maintaining invoice records within accounting systems.
• Maintain organized historical financial records and documentation for audit purposes.
• Provide supporting documentation and assistance during internal and external audits.
• Follow established procedures for handling receipts, cash transactions, and financial recordkeeping.
• Assist with overall accounting operations and provide support across departments as needed.
• Handle sensitive financial information with a high level of confidentiality and professionalism.