The Bookkeeper fulfills the mission of the parish by ensuring effective and efficient administration of bookkeeping, accounting, and HR functions. This position supports multiple parishes assigned to the Pastor.
Requirements
- Provides Bookkeeping, Payroll, and Human Resources support for the parish.
- Writes checks and maintains parish checking account; reconciles account with bank statements and submits documentation for reimbursement.
- Maintains accounts payable/receivable, payroll, deposit and financial records.
- Prepares change boxes for special activities and accounts for monies.
- Maintains accounting records; posts receipts and expenditures to proper accounts and prepares a variety of financial reports.
- Maintains and reconciles other fund accounts as assigned; Reconciles budget printouts received from the Archdiocese Business Office Department and all parish financial data.
- Responds to inquiries concerning account matters; meets with auditors and Business Office Department as necessary to provide records, information, and explanations.
- Prepares financial budget and reports for pastor approval and prepares status reports for staff.
- Monitors budget to actual performance.
- Ensures all tax reports (941, W-2s, 1099s) are filed in a timely manner.
- Coordinates all financial reports and letters with the local Pastor
- Oversee electronic giving (credit card, online, ACH, etc) records and deposits.
- Performs monthly accounting tasks such as monthly general ledger entries and adjustments to close the month/quarter/year.
- Assists in facility rentals and take payments as needed.
- Attends Finance council meetings.
- Preparation: Reconciliation of monthly organization financial reports.
- In cooperation with Finance council, develop & administer policies and procedure concerning the use of the parish properties & facilities.
- Review and approve contracts & service agreements as necessary.
- Prepares, reviews, and submits bi-weekly and monthly payroll in a timely and accurate manner.
- Responsible for providing Pastor appropriate time report registers for review and approval.
- Ensures employee records are always current and accurate in HRIS system.
- Coordinate with Human Resources on deployment and implementation of HR policy and/or process changes, as appropriate.
- Assist Pastor in the administration of Archdiocesan Hiring Policies which include recruiting, hiring, onboarding and new employee orientation.
- Reconciles employee benefits to monthly invoices and ensures completed correctly and in a timely manner.
- Assists other office personnel in completing duties as needed.
- Performs a variety of office duties, such as typing, filing, answering the telephone, opening, and distributing mail, assisting office visitors and other related duties as assigned.
- Ability to establish and maintain effective working relationships.
- Exceptional communication and collaboration skills.
- Strong organizational and time management skills.
- Ability to work in fast-paced environment.
- Always maintain confidentiality.
- Supports and upholds the philosophy of Catholicism and the mission of the parish.
- Adherence to the Code of Conduct and the Faith and Moral Policy is mandatory.
Benefits
- Paid Holidays/Holy Days
- 403b Retirement
- 401 (a) Pension Plan
- Medical, Dental, Vision, Life
- Employee Assistance Program
- Short-term/Long-term Disability