Executive & Personal Assistant

AutoBidMaster is seeking to hire an Executive/Personal Assistant to provide administrative support to the CEO, combining executive-level responsibilities with personal assistance duties.

Requirements

• Manage the CEO’s personal/professional calendar, prioritize meetings, and coordinate competing demands.
• Schedule and facilitate company conference calls, virtual meetings, and in-person appointments as needed.
• Organize and coordinate company/personal events and team-building activities.
• Arrange travel itineraries, including flights, hotels, car rentals, visas, and airport pickups.
• Manage documentation, prepare any other needed correspondence, meeting notes with action items (ex. Teams, SharePoint, etc.)
• Develop spreadsheets, reports, and visual data presentations.
• Serve as the gatekeeper for the CEO—field calls, coordinate meeting requests, and attend meetings when needed.
• Provide executive support to other executives, as directed by the CEO.
• Receive and manage incoming communication or memos, including mail, on behalf of CEO and his entities.
• Maintain filing systems for personnel, update registrations, licenses, and other matters as needed.
• Assist with personal tasks and errands to keep daily life running smoothly
• Handle projects and assignments as the business and personal needs dictates.
• Provide ongoing updates on projects, assist with daily operations, and address ad hoc requests promptly.

Benefits

• Group Health plans
• Paid holidays
• Paid time off
• Bonus program
• 401k