The Office Manager plays a key role in ensuring the smooth day-to-day operations of the Montreal office. This role combines front office reception, administrative coordination, and facilities support.
Requirements
- Serve as the first point of contact by welcoming visitors and professionally managing and directing incoming calls.
- Manage general office communications, mail and reception inboxes
- Perform administrative tasks and manage office supplies, shipping, and courier coordination.
- Oversee and coordinate office administrative procedures; review, evaluate, and implement improvements as needed.
- Prioritize tasks, meet deadlines, and ensure procedures are followed.
- Lead the planning and coordination of office and company social events
- Manage and monitor administrative and social budgets
- Compile data and prepare periodic and ad hoc reports, manuals, and contribute to the continuous improvement of office processes.
- Ensure the tracking of timesheets and expense reports and verify the accuracy of information in internal systems.
- Perform the reconciliation of certain administrative data
- Provide administrative support to the Finance team as required.
- Manage boardroom bookings and coordinate logistics for internal and external meetings
- Organize catering services and prepare meeting rooms set up as needed
- Liaise with building management for office repairs, maintenance, safety, and facility asset tracking
- Supervise the supply of office and kitchen supplies
- Ensure the proper functioning of facilities and workspaces.
- Provide day-to-day coordination and task prioritization for the Maintenance Clerk
- Ensure that maintenance tasks are carried out in accordance with operational needs.
Benefits
- Competitive benefits package
- An additional day off for your birthday
- Significant discount on your Montreal transit pass
- Flex days paid between Christmas and New year’s
