The Office Manager plays a key role in ensuring the smooth operation of the Montreal office's daily activities, acting as the first point of contact for employees, clients, and visitors, and performing various administrative tasks and managing supplies, shipments, and messenger services.
Requirements
- Act as the first point of contact by welcoming visitors and responding to incoming calls in a professional manner
- Manage the office's general communications, mail, and shared email boxes
- Perform various administrative tasks and manage supplies, shipments, and messenger services
- Supervise and coordinate office administrative procedures and propose improvements when necessary
- Prioritize tasks, respect deadlines, and ensure compliance with internal procedures
- Lead the planning and coordination of office and company social events (year-end party, team activities, internal events)
- Manage and oversee administrative budgets and the social committee
- Compile data, prepare reports, and participate in continuous process improvement within the office
- Ensure payroll and expense report tracking and accuracy within internal systems
- Perform reconciliation of certain administrative data (vacation, corporate credit cards, expenses, etc.)
- Provide administrative support to the finance team as required
- Manage meeting room reservations and coordinate internal and external meeting logistics
- Organize catering services and prepare meeting rooms as needed
- Ensure liaison with building management for maintenance, repairs, and requests related to office spaces
- Supervise office supplies and kitchen supplies
- Ensure general office facilities and workspaces operate smoothly
- Supervise Support Staff
- Ensure daily task coordination with the janitorial staff
- Ensure janitorial activities are carried out according to operational needs
Benefits
- Competitive global salary
- Paid mobile holidays between Christmas and New Year's Day
- An extra day off for your birthday
- Significant discounts on your Montreal public transit subscription
