Administrative Support Specialist

The Weatherization Assistance Program (WAP) Administrative Support Specialist performs administrative duties, including budgeting, cost allocation, account reconciliation, financial reporting, and compliance, as assigned by the WAP Director.

Requirements

• Acquire knowledge of the Weatherization Assistance Program (WAP) partnerships, regulations, processes, and procedures
• Maintain CKCAC WAP Policies and Procedures Manual
• Maintain the WAP worksheet of previously weatherized dwellings and assist WAP Director in avoiding re-weatherization of dwellings
• Assist CSO with creating client applications and updating application status in the designated database
• Access FEMA website to download a Floodplain Firmette to ensure dwelling is not located in a floodplain
• Assist WAP Program Director in following current priority list and in notifying clients of expired applications in a timely manner
• Assist WAP Program Director in notifying clients of deferral status in a timely manner
• Assist WAP Program Director in allocating WAP costs according to program policies and procedures
• Check all Work Orders and client file documentation against vouchers and ledger reports to ensure accuracy, upload documentation, and enter job data into website designated by KHC
• Submit monthly report and request payment on the pay management system as directed by KHC; Reconcile Agency accounts with WAP draws and reports
• Allocate Department of Energy (DOE), Low-Income Home Energy Assistance Program (LIHEAP), and Bipartisan Infrastructure Law (BIL) funding to budget line items and reconcile budget with KY Housing Corporation (KHC) by submitting a budget modification when necessary
• Work in cooperation with KHC and WAP Director to ensure compliance and take advantage of training opportunities as they arise
• Assist the WAP Director with annual Compliance Review by making all financial documentation available to the reviewer and answering questions posed by the reviewer