The Grant Services, Program Operations Assistant Manager (LEAD) is responsible for overseeing the job performance of analysts and senior analysts, maintaining a working knowledge of grant program policies and procedures, and managing a contract portfolio. The position requires a strong understanding of federal grant guidelines, excellent team-working and communication skills, and the ability to thrive under pressure.
Requirements
- Oversee Analyst’s and Senior Analysts’ job performance
- Maintain a working knowledge of all grant program policies and procedures
- Manage a contract portfolio
- Negotiate and prepare contracting with funded agencies
- Underwrite federal subsidies and provide risk analysis, project management, and project oversight
- Actively participate in desk monitoring and full onsite or virtual monitoring of sub-recipients
- Assist in the facilitation of sub-recipient quarterly training and provides technical assistance where needed or requested
- Participate and complete assigned HUD trainings
- Assist with sub-recipient’s performance and evaluation reports
- Monitor sub-recipients via IDIS, DRGR, HMIS, and other systems for compliance with CDBG, ESG, HOPWA, and HOME compliance triggers
- Work with Financial Analysts to track and manage projects and assist in tracking program income received
- Provide data and input for the department's Annual Action Plan (AAP), 5-year Consolidated Plan, Consolidated Annual Performance Evaluation Report (CAPER), and other ad hoc reports for the department
- Assist with auditing previously funded and current portfolios for compliance and adherence to contract milestones/deliverables
- Maintain working knowledge of security deeds, Land Use Restriction Agreements (LURA), Promissory Notes, Intercreditor Agreements, subordination agreements, and other real estate documents as required
- Collect and analyze data submitted by agencies to report within Oracle, SharePoint, IDIS, DRGR, HMIS, and other relevant databases to ensure accuracy
- Assist in the NOFA/evaluation process by reviewing and scoring assigned grant applications with detailed reviews and feedback for recommendation of funding
- Work collaboratively with all divisions of DGCD
- Review projects for applicability and level of Environmental Review required
- Review and assess documents assembled by developers including project descriptions, budgets, acquisition documents, Phase I and Phase II reports, work specifications, maps, photographs, and other information
- Examine projects for factors including airport hazards, coastal barriers, flood plains, air quality, contamination and toxic substances, endangered species, explosive and flammable hazards, farmland protection, historic preservation, wetlands protection, noise abatement and control, sole source aquifers, and relocation plans
- Assist in assigning and distributing projects and tasks
- Ensure project files are completed accurately and comply with applicable guidelines and standards
- Review documentation for project files to ensure that sub-recipients are appropriately expending awarded funds
- Draft/update programmatic policies, procedures, and SO
- Ensure IDIS flags are cleared
- Completes goal setting with staff quarterly and tracks staff performance
- Active participation in Interdisciplinary Team Meetings with coordination between the Office of Fiscal Operations and Competitive Compliance
- Coordinate with the Program Operations Manager and/or Program Operations Manager on all issues, concerns, or requests concerning sub-recipients or staff
- Provide input for SOP development and implementation
- Position will perform other duties as assigned
Benefits
- Paid Time Off
- Health Insurance
- Retirement Plan
