Fire Department Executive Assistant

The Executive Assistant is responsible for all accounting procedures associated with ambulance billing, filing, and preparing monthly and annual reports, as well as handling insurance and reimbursement processes.

Requirements

• Generate account information from service run reports.
• Maximize the dollar amount collected on accounts receivable.
• Bill all active accounts on a monthly basis.
• File insurance claims on behalf of patients when provided with insurance information.
• Track all active accounts to determine the need for other collection efforts and write-off requirements.
• Generate reports as required by auditors, by the Finance Director, and for other purposes as required.
• Protect all confidential patient information.
• Stay current on all reimbursement issues and advise the Fire Chief of changes.
• File patient records as required by local, state and federal mandates.
• Process state forestry reimbursement requests.
• Prepare and process requisitions and purchase orders to support departmental procurement needs.
• Develop and maintain computer systems associated with billing.
• Greets the public, answers incoming calls, and directs inquiries to the appropriate personnel in a professional and efficient manner.
• Other clerical or administrative tasks requested by the Fire Chief.