Purchasing and Procurement Coordinator

The Purchasing and Procurement Coordinator supports the City's vision and mission by preparing and managing solicitations, contracts, and procurement documents. The role involves administrative and analytical tasks, and requires strong communication and problem-solving skills.

Requirements

• Prepares, manages, and administers formal solicitations (RFPs, RFBs, and RFQs)
• Develops and issues solicitation documents; coordinates evaluations, bid openings, and award recommendations
• Reviews scopes of work, technical specifications, and ensures compliance with established purchasing policies
• Drafts, reviews, and maintains contracts, amendments, renewals, and terminations, ensuring timely tracking and compliance
• Administers a centralized contract management system; monitors key contract milestones and deliverables
• Reviews and approves purchase requisitions and purchase orders for accuracy, budget alignment, and compliance
• Provides training and technical guidance to departments on purchasing procedures, solicitations, and contract administration
• Assists in maintaining the City's Procurement Policies and Procedures Manual and recommends process improvements
• Coordinates procurement for capital improvement and grant-funded projects, ensuring adherence to funding agency requirements
• Prepares and presents procurement-related reports and analyses for management and City leadership

Benefits

• Generous Paid Time Off
• 401k Matching
• Retirement Plan
• Health Insurance