CWAN is seeking an experienced Executive Assistant to support executives in the Bay Area, responsible for managing calendars, preparing crucial information, and providing high-level administrative support.
Requirements
- Acts as primary access agent, manages calendars, and prepares executive s for meetings
- Primary agenda manager for weekly staff meetings - tracking and reporting on results and impact
- Develops agenda, organizes logistics and produces presentation materials for monthly and quarterly global all hands meetings
- Successfully manages complex executive calendars and books domestic and international travel when necessary
- Assists with planning CWAN’s annual calendar and facilitates the integration and prioritization of business activities
- Collects and prepares information for use in discussions/meetings of executive staff and outside individuals
- Performs high-level, confidential administrative support
- Effective communicator, both verbally and with written correspondence
- Possesses the ability to complete complex tasks and projects quickly with little to no guidance
- Reacts with appropriate urgency to situations that require a quick turnaround, and takes effective action without having to know the total picture
- Processes monthly expense reports efficiently, contributing to financial accountability
- Assists with organizing CWAN annual company party and other office events, like occasional lunches
- Assists with stocking the pantry, places orders, maintains office supplies, works with property management on office matters
- Understands basic company organization, working relationships, and business partner roles and responsibilities
- Tracks and helps drive completion of key deliverables and follows up on outstanding items
- Streamlines inbound/outbound communications, maximizes productivity, and ensures all requests receive attention with the proper level of urgency
- Participates in logistics and execution of Board Meetings
- Acts as a liaison to executive’s direct reports, coordinates team activities, and manages other key administrative activities for the team as needed
- Works with peers and other executives in Boise, Chicago, New York City and globally, and maintains a positive attitude, when under pressure and in a rapidly changing environment
- Partners with Facilities, IT, and security to resolve any logistical issues, contributing to a smooth operational environment
Benefits
- health/vision/dental insurance
- 401(k)
- PTO
- parental leave
- medical leave
- STD/LTD insurance benefits
