The IP Practice Support Assistant will assist with various administrative projects and duties in support of practitioners, specialists, and paralegals in the Patent Prosecution and Counseling and Trademark, Copyright, and Advertising practice groups.
Requirements
- Process new docket number requests, conflict checks and new matter number requests
- Obtain patent documents via public and/or firm-vendor resources
- Order/secure certified patent/trademark documents
- Upload Information Disclosure Statement (IDS) references via EFS
- Assist with special projects
- Obtain timekeeper approval and coordinate payment for foreign associate invoices
- Process domestic vendor invoices and expense reimbursements using Chrome River
- Enter practitioner time and fixed fees in IntApp Time, as requested
- Assist with organization of monthly client bills (electronic/manual) and other billing tasks (bookmarking prebills, cover letters)
- Update iManage in accordance with practice group electronic file guidelines
- Prepare labels and packages for courier delivery
- Assist with general printing, copying and scanning requests
- Coordinate and schedule travel
- Reserve conference rooms, schedule conference calls and coordinate other meeting logistics
Benefits
- Competitive compensation
- Excellent benefits package
- Medical, dental, vision, health savings account, dependent care flexible spending accounts, pre-tax commuter benefits, life insurance, AD&D, long-term care coverage, backup care for children and/or adults, parental support benefits
- Firm-paid life insurance, AD&D, LTD, short term medical benefits
- 20 days of Paid Time Off (“PTO”) and 10 paid holidays each year
- Generous parental leave and fertility benefits
