Provide administrative support for New Jersey Partner(s) and/or senior Principals, taking full responsibility for the maintenance of a demanding schedule. Positively influence others and represent to all internal and external contacts in a manner consistent with BCG’s value statement.
Requirements
- Develop working relationships with clients and client assistants to facilitate the information flow and scheduling process
- Organize and maintain filing systems, time sheets, and expense reports
- Receive, sort, screen, and prioritize all incoming mail; respond to inquiries as needed
- Organize and schedule client and internal meetings
- Respond to case team, committee, and practice area information requests
- Coordinate point-to-point travel needs of the Partner (car, flight, hotel, etc.)
- Assist with personal tasks to leverage time
- Provide telephone support
- Type proposals, letters, slide decks, memoranda, client invoices, etc
- Maintain highest levels of internal and external confidentiality
- Provide general administrative support: typing, telephone, mail, copying, faxing, filing, calendar functions, voice mail and e-mail distribution lists, etc.
- Coordinate committee meetings, arrange conference bridges, reserve conference rooms, organize food service
- Prepare and circulate meeting agendas and materials, attend meetings, take and distribute meeting notes, follow up on action items
- Provide administrative support to all committee events – prepare invitation mailings, tally responses, notify individual VPs of target mailings when appropriate
- Update mailing lists and databases in coordination with knowledge management staff, provide regular updates to committee members
- Maintain practice area information filing system
- Share with other team members in providing some general administrative support to the New Jersey office, including, but not limited to, event coordination, office services, guest requests, etc.
- Attend select meetings and trainings in New Jersey and New York offices
- Provide back-up assistance to other Executive Assistants and Reception Desk as needed
- Perform other projects as assigned or required
Benefits
- Professional development opportunities
- Chance to work with a global management consulting firm
- Fast-paced and intellectually intense work environment