Administrative Assistant - Remote, USA

Administrative Assistant - Remote, USA: Under the supervision of the Operations Administrative Supervisor/Planner or Assistant Manager - Operations, the Operations Administrative Coordinator performs a variety of administrative duties related to container handling operations, payroll, and employee related matters.

Requirements

• Performs a variety of clerical duties such as filing, inventory, copying, answering telephone inquiries, typing, updating reports, and reception work as required.
• Enters, facilitates, and verifies orders into the NAVIS system based upon a variety of customer requests.
• Communicates verbal orders to yard operators.
• Processes service orders for billing submission (chassis bundling/unbundling, dig moves, stack relocations, gate overtime, etc.).
• Adjusts computer inventory to reflect on-port changes, such as physical transfer, transfer of ownership, etc. Reports and corrects discrepancies between physical and computer inventory.
• Coordinates the movement of all containers within the Garden City Terminal.
• Performs error resolution on containers and chassis.
• Coordinates and plans import/export/empty containers for efficient yard and vessel operations.
• Performs detailed research and assists in testing new computer procedures and screens.
• Willing and capable to train other administrative personnel as needed.
• Works with the GPA ADP payroll system in processing employee time and benefits to ensure pay is processed accurately.
• Performs other duties as assigned.