Facilities Operations Assistant | Mexico

Our client is seeking a highly organized and proactive Facilities Operations Assistant to support the Facilities Manager. This entry-level role is ideal for an individual with strong communication skills, a knack for problem-solving, and the ability to manage multiple tasks efficiently.

Requirements

• Provide administrative support to the Facilities Manager, including scheduling, documentation, and follow-ups.
• Communicate clearly and professionally with internal teams, vendors, and service providers—both verbally and in writing.
• Assist in coordinating facility maintenance, repairs, and vendor services.
• Track and manage purchase orders, invoices, and budget-related documentation.
• Maintain organized records of contracts, service agreements, and compliance documents.
• Support negotiation efforts with vendors to ensure cost-effective solutions.
• Organize and update spreadsheets and reports using Microsoft Excel.
• Collaborate and communicate effectively with internal and external partners.
• Help identify and implement process improvements to streamline operations.
• Prioritize tasks and manage time effectively in a fast-paced environment.
• High school diploma or equivalent required; associate degree or coursework in business administration or facilities management is a plus.
• Strong written and verbal communication skills.
• Basic knowledge of facilities operations or interest in learning.
• Proficiency in Microsoft Excel and Microsoft Teams.
• Excellent organizational and time management skills.
• Ability to multitask and adapt to changing priorities.
• Problem-solving mindset with attention to detail.
• Professional demeanor and a collaborative attitude.
• Experience working in an office or facilities support role.
• Familiarity with vendor coordination or purchasing processes.
• Understanding of budget tracking or cost control practices.