Legal Practice Assistant (Litigation) - DC

Fenwick is seeking a Litigation Legal Practice Assistant in our Washington, DC office. The role of a Legal Practice Assistant is to perform a variety of secretarial and administrative tasks to support assigned attorneys and paralegals by providing exceptional customer service and support while consistently producing a high volume and quality work product to meet the needs of the Firm and its clients.

Requirements

• Maintain and foster positive and collaborative working relationship with assigned Practice Group Partners/Associates/Paralegals, Firm clients, Administrative Departments, and external vendors.
• Responsible for producing high quality and error free work product in a timely manner.
• Develop a comprehensive understanding of efficiencies and teamwork with the local and firmwide secretarial teams.
• Shared responsibility for coverage of attorneys and paralegals.
• Possess a solid understanding of the litigation process:
• Use legal resources effectively, including court websites, Federal Rules of Civil Procedure, California Code of Civil Procedure, California Rules of Courts, Lexis-Nexis, and Westlaw for research, case law retrieval, and forms access.
• Generate and troubleshoot Table of Contents and Table of Authorities using Best Authority while maintaining proficiency with Blue Book and state citation styles.
• Responsible for compiling and coordinating court filings to maintain client's internal file system updated in iManage/Propel.
• Ability to convert documents from PDF to Word/vice versa, insert/remove pages, bookmark, redact documents and enable OCR formatting for searching capabilities.
• Perform a variety of administrative functions including preparing check requests, invoices and reimbursements.
• Responsible for managing and keeping assigned attorney’s calendar updated with relevant information, i.e., client meetings, court deadlines, etc.
• Schedule messengers, process servers and other vendors for pick-up, delivery or service of documents.
• Knowledge of timekeeping protocols; assist with entering attorney time, as necessary.
• Acquire knowledge and understanding of the Firm’s resources, departmental schedules, and protocols to effectively delegate and ensure completion of assigned tasks.
• Ability to be flexible and available to work overtime as necessary.
• Perform other tasks as assigned.
• Additional responsibilities may include: Review monthly bills for consistency, accuracy, spelling and substance, learn billing practices over time (usual write-offs, client format preferences, etc.); check bills for consistency against special engagement terms (deferrals, rates, caps, etc.).

Benefits

• Healthcare
• Life Insurance
• Health Savings Accounts
• Flexible Spending Accounts
• Wellbeing