Program Assistant (Two Openings)
Ford FoundationNew York, New York, United States
Posted April 7, 2026
90000 - 90000 USD
Full Time
About the Company
The Ford Foundation is a global, grant-making philanthropy that works to disrupt inequality in all its forms. We believe in the inherent dignity of all people. But around the world, too many people are excluded from the political, economic, and social institutions that shape their lives. In addressing this reality, we are guided by a vision of social justice—a world in which all individuals, communities, and peoples work toward the protection and full expression of their human rights; are active participants in the decisions that affect them; share equitably in the knowledge, wealth, and resources of society; and are free to achieve their full potential. Across eight decades, our mission has been to reduce poverty and injustice, strengthen democratic values, promote international cooperation, and advance human achievement. We work in 11 regional offices around the world and support programs in more than 50 countries.
Job Description
The Ford Foundation is seeking two Program Assistants for two different teams: Civic Engagement and Government (CEG) team and JustFilms division of the Creativity and Free Expression team. The Program Assistants will provide administrative, logistical, and programmatic support to the program teams.
Requirements
- Manage calendars for Program Officers, including scheduling meetings, preparing materials, and tracking follow-up actions.
- Coordinate travel logistics and process expense reports through Concur.
- Maintain organized digital files and shared drives (Google Drive, FLUXX, Airtable, CRM) for easy retrieval and continuity.
- Support the development and processing of grant recommendations, coordinate responses to grantee inquiries, and ensure data accuracy across systems.
- Work with the Legal and Finance departments on contract review and compliance.
- Monitor contracts, review invoices, verify deliverables, and ensure timely payments.
- Provide logistical and creative support for events, convenings, and site visits.
- Prepare presentations and compile information or visuals for internal reports and external communications.
- Manage and organize both digital and physical archives.
- Support with research related tasks as needed in collaboration with the Information Management department.
Benefits
- Comprehensive benefits package
- Generous time off
- Generous parental leave policy
- Comprehensive retirement benefits options
- Flexible work arrangement policies
- Professional development opportunities