Office Manager

Frontiers is seeking a proactive and highly organized Office Manager to support the development and oversee the smooth daily running of our Warsaw hub, ensuring a professional, safe, and welcoming environment for all employees and visitors. As the primary onsite point of contact, you will manage facilities, vendors, workplace standards, onboarding, and employee support while also helping to establish and continuously improve how the office operates.

Requirements

• 3+ years of experience in office management, administration, and facilities coordination
• Excellent organizational skills and strong attention to detail
• Confidence managing multiple projects, stakeholders, and suppliers simultaneously
• Experience creating or improving processes, documentation, or internal guidelines/playbooks
• Clear and professional communication skills (written and verbal)
• Fluent Polish and business-level English (native or near-native proficiency)

Benefits

• 4 additional wellbeing days in addition to existing annual leave allowance
• Access to learning platforms and dedicated learning & development time
• A range of wellbeing initiatives, including free online yoga classes and an employee assistance plan
• Employees can dedicate three days each year to volunteer