We are seeking a highly organized and detail-oriented Proposal Coordinator to lead the end-to-end coordination of proposals across government, federal, and commercial opportunities.
Requirements
- Own and manage the full proposal lifecycle, from kickoff through submission, award, and post-award support
- Develop and proactively manage proposal schedules to ensure deadlines are met and efforts stay on track
- Partner with technical leads (e.g., Principal Scientists / Offer Builders) to drive progress and maintain alignment across all proposal components
- Coordinate cross-functional contributors (engineering, finance, legal, security, and external partners) to ensure timely, compliant, and complete inputs
- Interpret solicitation requirements (e.g., RFPs, RFQs, RFIs) and ensure proposals are fully compliant and responsive
- Create and tailor proposal templates and structures to align with solicitation requirements
- Review and validate complete proposal packages prior to submission
- Serve as an Authorized Organizational Representative for proposal submission, ensuring compliance with all requirements, and formally submitting on behalf of the company
- Drive the development of comprehensive cost proposals with Principal Scientists / Offer Builders, ensuring alignment with engineering and finance teams as needed
- Conduct award cost acceptance reviews, identifying and communicating any contractual deviations from the final submitted proposal to key stakeholders
- Lead award cost negotiations with clients, providing cost support data and coordinating adjustments to cost proposals, SOWs, and other requirements
- Generate and manage subcontractor RFPs for prime proposals and review responses for completeness and compliance
- Manage subcontractor-related inquiries during client negotiations, providing guidance and coordination to ensure subcontractor responses meet client requirements
- Maintain accurate and up-to-date proposal and opportunity data in the CRM system throughout the lifecycle
- Track and analyze proposal metrics to identify trends, improve workflows, and inform decision-making
- Maintain and enhance proposal libraries, templates, and reusable content (e.g., resumes, past performance, boilerplate language)
- Continuously refine proposal processes to improve efficiency, quality, and scalability
- Provide guidance to internal and external stakeholders on proposal requirements, timelines, and best practices
- Ensure internal alignment on commitments, risks, and terms prior to submission
- Support knowledge sharing across the organization through training, documentation, and process updates
Benefits
- Employee Stock Ownership Plan (ESOP)
- 401(k) retirement plan with 5% employer match and immediate vesting
- Fully paid medical insurance plans and dental and vision reimbursement plan
- Health Savings Account (HSA) with generous employer contributions
- Mental health and well-being support through our employee assistance program
- 5 weeks of paid time off and 9 days of paid company holidays each year
- 16 weeks of fully paid parental leave (available for birth, adoption, and fostering)
- 1 week of fully paid ‘Blue Sky’ innovation time each year to pursue your interests
