Administrative Assistant, Orbit

The administrative assistant will provide administrative support and manage the daily office needs of the Orbit US team. This position will be based in the New York office on a hybrid office/work from home schedule.

Requirements

• Manage the group calendar, schedule meetings, and circulate documents and agendas.
• Attend marketing and editorial meetings, capture minutes and circulate meeting documents.
• Update marketing, publicity, and editorial planning documents.
• Submit regular timesheets and expense claims for staff within the Orbit team
• Produce and circulate weekly sales reports and distribute automatically generated reports.
• Proofread marketing and publicity materials
• Traffic and update seasonal sales materials including PowerPoint presentations, sales agendas, and fact sheets.
• Place editorial and author galley orders, send finished copies to authors and agents, and assist with mailings for editorial, marketing and publicity departments.
• Monitor email in-box and traffic author fan mail.
• Handle various administrative duties as needed, including submitting time sheets, ordering supplies, maintaining the Orbit storage room, and assisting with department events.
• Coordinate and prioritize editorial, marketing and design tasks and deadlines for maximum effectiveness, including liaising with other departments as needed

Benefits

• Medical
• Dental
• Vision
• Basic and supplemental life
• Short-term and long-term disability
• Accidental death and dismemberment
• Critical illness
• Hospital indemnity
• Long-term care
• Health and dependent care FSA
• Commuter benefit plan
• Employee assistance program
• Tuition reimbursement
• Travel assistance
• 401(k)
• Discretionary bonus program
• PTO (15 vacation days, 3 personal days, 10 holidays and generous sick leave)
• Group discounts on auto and home insurance and legal services