Human Resources Assistant

Human Resources Assistant responsible for ensuring the smooth operation of HR department, maintaining accurate employee data, and supporting recruitment and onboarding processes.

Requirements

• Supports the day-to-day operations of the HR department
• Performs a wide range of administrative duties, including documentation, scheduling, communication, and coordination of departmental activities
• Maintains accurate employee data within the HRIS for both new hires and existing employees
• Reviews employee timecards for accuracy, completeness, and compliance with company policies and payroll deadlines
• Assists with posting and maintaining job openings
• Conducts phone screens and coordinates interview schedules between candidates and hiring managers
• Communicates with candidates regarding application status, interview details, and pre-employment requirements
• Supports pre-employment processes, including offer letter preparation, drug screen coordination, and onboarding documentation
• Coordinates and facilitates new hire onboarding and orientation
• Maintains organized and up-to-date digital employee records, ensuring consistent naming conventions and file structures
• Scans, uploads, and electronically files employee documents in compliance with company procedures and applicable laws
• Maintains HR spreadsheets and tracking logs with accurate employee and business data
• Coordinates and maintains HR-related employee communications
• Assists with planning and coordinating employee engagement events, recognition programs, and initiatives
• Assists with maintaining compliance with employment laws and regulations, including USCIS Form I-9 requirements and personnel file management
• Monitors employee benefit eligibility and election status
• Participates in HR projects related to the development and implementation of programs, policies, and systems
• Performs other duties as assigned

Benefits

• Medical
• Dental
• Vision
• 401(k)
• Life Insurance
• Disability Insurance