Executive Assistant (Operations-Focused)

We’re seeking a proactive, detail-oriented Executive Assistant to support our CEO and leadership team in day-to-day operations, coordination, and special projects. Ideal candidates are early in their career, hungry to learn, AI-curious, and excited to grow in a fast-paced digital marketing agency environment.

Requirements

• Manage the CEO’s inbox and calendar efficiently, prioritizing key communications
• Maintain HubSpot, keeping pipelines and records accurate
• Draft and send routine correspondence independently
• Track follow-ups to ensure nothing falls through the cracks
• Support client onboarding documentation and coordination
• Track sales stages and update relevant data
• Draft MSAs, NDAs, and basic agreements using templates
• Coordinate signatures and maintain organized contract records
• Take ownership of operational tasks from start to finish
• Research vendors, tools, and processes, providing actionable recommendations
• Support project coordination across marketing, sales, and operations
• Streamline workflows using AI and automation tools
• Help implement systems to reduce manual work and boost efficiency

Benefits

• Fully remote role
• Opportunity to grow into broader operations or strategic responsibilities over time