Contract Administrator
HuntNorfolk, Virginia, United States
Posted January 23, 2026
Full Time
About the Company
We provide equal employment opportunity to all individuals regardless of their race, color, creed, religion, gender, age, sexual orientation, national origin, disability, veteran status, or any other characteristic protected by state, federal, or local law.
Job Description
The Contract Administrator readies and maintains operations and financial business transactions at the operating account level. Additional responsibilities include identifying and resolving issues that arise to facilitate contract compliance and performing other value-added activities to support client needs and expectations.
Requirements
- Assists supervisor in setting up and maintaining job budgets
- Processes subcontractor's pay estimates and lien waiver requests
- Submits and processes pay estimates and invoices through accounting/workflow for payment processing
- Reviews job costs, to-date reports, and job budgets with the Vice President, Construction, on a monthly basis or as frequently as job conditions warrant
- Review, check, and process approval of all invoices for accuracy in cost coding and verifies invoice compliance with purchase agreements
- Monitors subcontractor's insurance logs to ensure insurance is current
- Ongoingly reviews job cost activity to ensure proper coding of sales, cost of sales, and other activity to ensure proper coding
- Develops vendor and subcontractor relationships
- Coordinates all workflow processes and administrative functions with each assigned account to ensure contract compliance and accurate invoicing
- Compiles and analyzes all reimbursable work activity for each assigned account to ensure compliance and proper documentation
- Reviews and prepares invoices with supporting documentation and submits to client
- Supports the accounting department in reconciliation of journal entries
- Assists in promoting a customer-focused culture by example and by coaching field staff
- Considers the need for new or changed controls and makes recommendations, as needed
- Advises senior management of operational issues, as appropriate
- Recommends improvements, adaptations, or revisions in the workflow process and CMMS system and procedures
- Reviews work order reports and metrics for quality control
Benefits
- Competitive salary
- Paid time off
- Medical, dental, life and disability insurance
- HSA/FSA accounts
- Retirement
- Rewards programs
