Executive Level - Legal Assistant (Toronto)

We are looking for a Legal Assistant to join our energetic and passionate team. This role is best suited to an individual that is motivated, organized, adaptable, and takes initiative. The primary responsibility of this role is to support one of our senior partners, and work with the paraprofessional and legal support teams to ensure the seamless operation of the Firm.

Requirements

• Manage calendars and schedule appointments using Outlook and various planning tools.
• Oversee and update both electronic and physical “Bring Forward” systems for task and document management.
• Complete monthly reconciliations of expenses for assigned lawyer(s).
• Provide support for negotiations, and regulatory matters, including preparing specialized documents for agencies.
• Organize and manage complex electronic and paper filing systems, handling file openings, updates, and closures.
• Draft, edit, format, and organize various materials, including correspondence, memos, reports, and labels, for electronic or print use.
• Arrange meetings, including preparation of documents, catering, and logistical support.
• Manage client documentation, corporate records and reports, ensuring they are well-organized and accessible.
• Support with reviewing, assembling, and organizing documents for complex cases.
• Handle scanning and photocopying of necessary documents.
• Schedule and coordinate frequent travel arrangements.
• Perform additional administrative tasks as needed to support the team.