Real Estate Practice Assistant

A professional services organization is seeking a Real Estate Practice Assistant to provide high-level administrative support to attorneys within its real estate practice. This role is responsible for managing day-to-day administrative tasks, preparing and editing complex documents, coordinating client and attorney needs, and supporting real estate transactions from inception through closing.

Requirements

• Create, edit, proofread, and finalize complex legal documents
• Prepare and manage documentation related to leasing, loan transactions, commercial loans, refinancing, and acquisitions
• Generate and organize closing binders using customary processes and electronic document management systems
• Order, draft, track, and manage documents required by lenders for real estate closings
• Assist attorneys with due diligence matters
• Review billing statements for accuracy and prepare client transmittal correspondence
• Establish, maintain, and organize client and internal files within the document management system
• Open, review, and route incoming correspondence; flag deadline-sensitive materials and draft responses as appropriate
• Reconcile and submit attorney expense reports
• Proactively manage attorney calendars, schedule meetings, and coordinate conferences, travel, and hospitality logistics
• Manage incoming and outgoing communications, including phone, email, and electronic correspondence
• Maintain attorney contact information within CRM and mailing list systems
• Process client and matter intake forms
• Copy, scan, and electronically file documents as needed
• Perform additional administrative tasks, including time entry, managing electronic signatures, tracking CLE hours, and basic research