17356 - Administration Officer - Management Coordination Hub

This is a divisional administrative role based in the NPS regional office. The job holder reports to the Divisional Support Hub Manager and supports the provision of business specific and transactional office based activities across the regional NPS Division.

Requirements

• Production of documents and reports using computer based systems
• Maintenance of and contributing to the continuous improvement of administrative systems, processes and workflows to meet Divisional requirements
• Provide a full range of support services to the NPS Division
• Maintaining up to date divisional organisational charts
• Health & Safety administrative support
• ICT Change requests processing
• Local information management using established Probation systems
• Quantum point of contact
• Procurement I-Proc (requests)
• Administering room bookings, meetings and events
• Responding to external and internal telephone enquiries and personal callers
• Hire Car Booking administration
• General Office Administration
• Handling printing requests
• Circulating Alert office notifications as required
• Use communication effectively
• Providing information, feedback and advice
• Influencing and persuading
• Participate in meetings where appropriate

Benefits

• Annual Leave
• Pension
• Training
• Networks
• Eligibility
• All candidates are subject to security and identity checks prior to taking up post
• Family Friendly
• Paid paternity, adoption and maternity leave
• Free annual sight tests for employees who use computer screens