We are seeking an experienced Docketing Specialist to support the United States Attorney’s Office (USAO) District of South Carolina. Your scope of work focuses on providing comprehensive docketing and legal assistance, ensuring efficient management of case tracking, record-keeping, and statistical data reporting.
Requirements
- Serve as a source of procedural, systemic, and substantive information on all aspects of docketing
- Recommend office procedure revisions to improve docketing, expedite case processing, and ensure accuracy
- Review reports to identify recurring errors
- Train new employees in the operation and use of the case tracking system
- Advise other docketing personnel on appropriate codes for unprecedented cases
- Explain the operation of the system and the importance of timely information to both new AUSAs and support staff
- Extract requested statistical data on a regularly scheduled or ad hoc basis
- Use automation, statistical, and report-writing techniques to create reliable data and analyses based on needs
- Maintain and extract data from automated docket databases
- Input new information to the databases and recommend improved office procedures to enhance docket function
- Develop and maintain automated records for criminal or civil cases from referral to closure
- Recognize data elements that are missing and provide missing data as necessary
- Provide missing information frequently requiring technical research in files or legal reference material
- Review incoming cases to route them to the appropriate office division as directed by the USAO
- Coordinate changes to the records schedule with the agency records officer and local program manager
- Manage records with relevant officials, administrators, managers, auditors, inspectors, and special media officers
- Serve as a USAO technical expert in docketing, independently maintaining automated records for civil or criminal cases
- Use specialized knowledge of litigation processes, court proceedings, legal documents, terminology, and procedures
- Receive case status calls from clients, courts, office staff, law offices, attorneys, and individuals
- Retrieve information either from the automated database using query routines or from hard copy reports
- Assist legal assistants and other USAO staff in obtaining and interpreting database information
- Provide ongoing instruction on docket processing requirements
- Train newly assigned employees in the docket function
- Produce a variety of written documents and materials using a wide range of office software applications
- Ensure correspondence is properly formatted with correct spelling, punctuation, capitalization, and grammar
Benefits
- Competitive pay
- Job stability and security
