The Assistant Property Manager supports the Property Manager(s) in managing all aspects of a single property or portfolio of commercial, industrial, or retail properties including marketing, operations, and financial activities.
Requirements
- Ensure services are provided consistent with policies, procedures, regulations, and contractual obligations and standards.
- Review and recommend approvals for accurate payment of vendor invoices following the terms of the management agreement, LPC policies, and property management approval authorization limits.
- Assist Property Manager(s) in preparing and delivering timely, accurate, and complete monthly reports and budget packages according to client requirements.
- Assist in collecting data and/or drafting tenant rent and Common Area Maintenance (CAM) reconciliations or Escalation (OpX) recovery charges.
- Assist, and coordinate with, lease administration and accounting on all lease administration activities including lease set up, lease changes, reporting, etc. using various company or client systems.
- Assist in coordinating tenant move-ins and move-outs, and "walks-through" spaces with Property Manager(s), tenants, and tenant improvement department; maintain vacant spaces in "tour ready" condition.
- Respond to tenant needs, ensuring that administrative and building technical staff resolve problems promptly.
- Coordinate contract documents, purchase orders, and other documents related to procuring goods and services at the property; assist in coordinating vendor deliveries and property services.
- Assist with bidding activities.
- Review tenant billings for accuracy and approval; review aging reports and collections efforts.
- Assist in performing regular property inspections; recommend alterations, maintenance, and reconditioning; work with contractors/vendors.
- Assist with developing plans, and preparing for, emergency response using company or client formats; ensure resources, supplies, and backups are in place to effectively recover from adverse events; assist in organizing drills and other training.
- Contribute through thoughtful and proactive execution of clearly defined duties, methods, and tasks; contribute to team performance through suggestions to improve systems, processes, and procedures.
- Assist with client communications; prepare and deliver timely, accurate, and complete reports.
- Perform other duties as assigned.
Benefits
- Health, dental, and vision insurance
- 401(k) plan with company match
- Paid time off
- Life insurance
- Short-term and long-term disability insurance
