The Disabled Persons Protection Commission (DPPC) is seeking an Office Support Specialist II to assist in all aspects of the Legal Unit's operations, including document retention and dissemination, litigation support, and general administrative tasks.
Requirements
- Redacting investigation reports for distribution to data subjects of an investigation.
- Generating notifications to data subjects of an investigation.
- Receiving and processing administrative appeals, known as petitions for review.
- Processing and disseminating decisions on petitions for review.
- Processing appeals of registry placement decisions with the Division of Administrative Law Appeals.
- Assisting in litigation activity, such as generating correspondence, filing and tracking pleadings, organizing discovery, creating exhibit packets, etc.
- Entering and tracking legal unit activities in the DPPC’s case management system (CMS).
- Uploading records into Digital Management System (DMS)
- Responding to requests for records, including from other state agencies and public records requests.
- Creating monthly reports, including Legal Tracking and Registry Reports.
- Establishing and maintaining contacts with referral and protective service agencies for exchanging information on matters of overlapping jurisdictions.
- Providing information to parties to investigations and the public related to the general operations of the legal unit.
- Maintaining records and preparing correspondence in a manner consistent with all applicable laws, regulations, protocols, procedures, and policies.
- Attending meetings and training as directed and/or approved.
- Completing all administrative forms (i.e. time sheets, time off requests, etc.) in an accurate and timely fashion.
- Performing general administrative tasks, duties, and projects as needed and/or assigned for the Legal Unit.
- Acting as support for other DPPC Units as needed.
- Operating standard office machines and equipment including photocopiers, personal computers, telephone systems, fax machines and similar equipment.
- Performing administrative and/or clerical duties by typing correspondence, photocopying, faxing and filing documents in accordance with a prescribed classification system.
- Typing correspondence using Microsoft Word, creating and/or updating spreadsheets using Microsoft Excel.
- Using adobe to scan and redact files.
- Sending and distributing mail to appropriate staff in accordance with established Agency policies and procedures.
- Digitizing, labeling and classifying documents for the Intake, Legal, Oversight and Investigations Units in accordance with the Commission’s standard policies and procedures.
- Working closely with other Agency staff to coordinate administrative efforts and provide clerical support to achieve Agency goals.
- Other duties as assigned.
Benefits
- Comprehensive Benefits
- Generous Paid Time Off
- 401k Matching
- Retirement Plan
- Visa Sponsorship
- Four Day Work Week
- Generous Parental Leave
- Tuition Reimbursement
- Relocation Assistance
