Administrative Assistant

Administrative Assistant responsible for overseeing outsourced transcription, creating and revising Agency forms, policies, and documents, and taking and transcribing accurate and complete minutes of various confidential meetings.

Requirements

• Tracks incoming dictation and outgoing transcription on a daily basis
• Reports any discrepancies in dictation to the appropriate person
• Monitors contract transcription company's progress in regards to timely and accurate returns of documentations
• Reviews invoices/statements from contract transcription company and verifies accuracy
• Researches problems, missing data questions, or errors in information and provides for the resolution and correction to it
• Trains providers to use dictation system
• Creates new forms and revises established agency forms as requested
• Edits and revises policies and procedures as requested
• Prepares meeting area and refreshments for monthly organizational meeting
• Takes and transcribes minutes for various organizational meetings
• Remains familiar with and adheres to published Agency policies
• Continuously monitor system for incoming electronic faxes. Respond and/or route to appropriate party promptly
• Accurately and efficiently import/scan client records (faxed and paper copies) into client's EHR and notify appropriate staff of the addition of new information
• Accurately process basic ROI requests
• Aid Health Information Manager on audits and reports as necessary
• Accurately record shared information in the electronic medical records system
• Perform various client file updates in the appropriate electronic medical records system
• Attend regularly scheduled department meetings
• Receives and routes incoming mail as needed
• Collects cash from Reception and prepares deposit as needed
• Covers for Executive Assistant as needed
• Serves on Agency ad-hoc committees as requested or assigned
• Other position related duties as assigned

Benefits

• Generous Paid Time Off
• 401k Matching
• Retirement Plan