Executive Assistant Mid-Senior Level
MCVO Talent Outsourcing ServicesMakati, Philippines
Posted December 12, 2025
Full Time
About the Company
MCVO Talent Outsourcing Services specializes in delivering cost‑effective, high‑quality virtual office support and administrative services sourced from the Philippines. They focus on tasks such as data entry, customer service, bookkeeping, and other back‑office functions, enabling clients to concentrate on core business activities. Their competitive advantage lies in a rigorous talent vetting process, multilingual capabilities, and a flexible engagement model that scales with client needs. MCVO maintains a culture of reliability, continuous improvement, and strong client partnership, ensuring seamless integration of outsourced talent into their clients’ operations.
Job Description
The company is looking for a detail-oriented and proactive Executive Assistant to support the Executive Director and Chief Sales Officer. This individual will play a critical role in managing both administrative tasks and key activities related to the company’s sales pipeline.
Requirements
- Support For New and Current Leads
- Review and respond to inquiries using templated emails
- Follow up with high-potential prospects after meetings
- Review scheduled meetings to confirm participants are properly qualified
- Confirm meetings via email, phone, and/or text messaging
- Accepts inbound calls and redirects potential clients to the appropriate department or schedules a meeting for the sales agent
- Adjust appointments as necessary, managing changes in scheduling efficiently
- Research and assess leads to identify the most promising prospects
- Maintain and update CRM system (HubSpot) with relevant lead information
- Manage and monitor drip email campaigns
- Attend prospect calls as needed to assist the Executive Director and Chief Sales Officer
- Maintain accurate records of interactions with prospects in the CRM system
- Screen and prequalify incoming leads to ensure a streamlined sales process
- Work closely with the sales and marketing teams to align on lead generation strategies, feedback, and campaign success
- Continuously research industry trends, target companies, and competitive landscape to identify new sales opportunities
- Administrative Support
- Manage email inboxes, including organizing and deleting junk emails and following up on unanswered emails with internal teams
- Interface with key staff members and clients, ensuring smooth communication and coordination
- Assist in updating internal reports and Standard Operating Procedures (SOPs) as needed
- Provide administrative support for special projects as directed by leadership
- Assist with reviewing and updating invoices for the CFO, including outreach to clients to ensure accurate accounting information
Benefits
- Generous Paid Time Off
- 401k Matching
- Retirement Plan
- Visa Sponsorship
- Four Day Work Week
- Generous Parental Leave
- Tuition Reimbursement
- Relocation Assistance